Workplace
Management

Find, book, and manage spaces

Give employees access to pre-book spaces based on their requirements,
on specific floors, near their team, or away from all the action
while adhering to capacity planning rules.​

Desk Booking

✅ Set your preference

✅ Book your desk in advance or ADHOC

✅ Check in via QR code

✅ Cancel or extend your booking based on availability  

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Room Booking

✅ Book meeting spaces based on technology requirements, capacity and more.

✅ Check in using the app or via the booking panel located outside the meeting rooms.

✅ Extend, cancel or end meetings.

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Parking Space Booking

✅ Pre-book your parking slot

✅ Allocate parking space to your visitor upon invitation.

✅ Free booked spaces in case of no show

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Locker Booking

✅ Book meeting spaces based on technology requirements, capacity and more.

✅ Check in using the app or via the booking panel located outside the meeting rooms.

✅ Extend, cancel or end meetings.

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WayFinding

✅ Find spaces and their directions using the app or via self-service kiosks strategically located throughout your premises.

✅ Identify people and their locations, whether you're an employee seeking a desk near a colleague or a visitor needing directions to reach the person you are meeting with

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Integrations

Our platform offers comprehensive integration capabilities that significantly enhance operational efficiency and user experience.

BMS and IoT
Devices


Seamlessly connect to Building Management Systems and IoT devices to monitor and control environmental variables like temperature, humidity, air quality, and CO2 levels, ensuring optimal working conditions.

People Count 
Sensors

 

Implement sensors to track room occupancy. This feature automatically cancels bookings in case of no show, and adjusts resources such as air conditioning and lighting, reducing energy waste.

Parking Management Systems (PMS)

 

Utilize automatic license plate recognition at gate barriers to streamline parking access, making entering and exiting the premises smoother and more efficient.

Why Spantrek?

Increased Efficiency and Productivity
Spantrek can help your company reduce the time employees spend on administrative tasks like booking meeting rooms, workstations, or event spaces. This frees up time for more productive work.

 

We can also ensure that the best or nearest available space is assigned instantly, preventing delays in team meetings or events.
Better Resource Utilization
Our space booking system ensures that spaces are used optimally. Underutilized rooms or workspaces can be flagged, and future bookings can be adjusted to minimize wasted space.

 

This can also help maximize seating capacity and other resources (like AV equipment or office supplies) during peak times.
Cost Savings
By reducing unused or double-booked spaces, your company can save on overhead costs like energy, heating, and maintenance for underused spaces.

 

The data generated from spantrek is presented in the dashboard and can help your company understand space usage patterns, enabling them to scale down or up their real estate investments accordingly.
Improved Flexibility
If you are a large company with hybrid or flexible working models, you can benefit from dynamic space booking, where employees can book spaces as needed rather than relying on permanent desk assignments.

 

This can foster a more agile work environment and reduce real estate footprints by encouraging flexible working arrangements like hot desking.
Enhanced User Experience
Our spantrek booking systems far surpasses any traditional method in terms of user-experience. Employees can book spaces via apps or web portals, making the process fast and accessible from anywhere.

 

Our system also integrates with a plethora of third part services such as: calendars and notify users of upcoming bookings, reducing scheduling conflicts.
Data-Driven Decision-Making
Spantrek provides a continuous flow of data about space usage, including which rooms are most frequently booked, peak booking times, and cancellations.

 

This information helps management make informed decisions about space planning, potentially leading to office reconfigurations or expansions based on actual need.
Reduced Administrative Burden
Manual booking systems require administration for managing conflicts, cancellations, or modifications. Automated systems handle these issues with rules-based algorithms, greatly reducing the workload on office managers.

 

Some platforms also allow self-service options for employees, enabling them to resolve issues on their own.
Scalability
For large organizations with multiple offices or campuses, spantrek enables centralized control. Managers can oversee space allocation across various locations, ensuring consistent and optimized use of facilities company-wide.

Ready to optimize your workspace?

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