Visitor
Management
Welcome visitors,
leave a lasting impression.
Our visitor management system streamlines the entire guest journey process,
from pre-registration to self-check-in, and all the way through to their departure.
Spantrek Visitor Management
full feature set
Custom Invitations
- Use the Spantrek app to invite visitors and have them complete a form with essential details for an effortless automated check-in process..
- Tailor invitations according to the visitor type—be it a guest, supplier, or maintenance personnel—and collect necessary information to enhances security by monitoring who enters your premises and their access areas.
Timely Notifications
When a guest arrives, the host will receive an alert, allowing them to personally greet the visitor at the reception if desired
Satisfaction Surveys
At the end of their visit, guests will automatically be sent a satisfaction survey to provide feedback on their experience at your facility.
Integrations
Seamlessly integrated with the tools you already use to ensure a smooth and impressive experience for every visitor from the moment they arrive until they depart.
Smart Kiosk
Remove the need to wait at reception by providing visitors with a QR code for self-check-in upon arrival or enable facial recognition using the photo they provided in their invitation form.
Access Control System
Grant visitors restricted access to designated areas, while also tracking their movements within your premises.
Why Spantrek?
Increased Efficiency and Productivity
Spantrek can help your company reduce the time employees spend on administrative tasks like booking meeting rooms, workstations, or event spaces. This frees up time for more productive work.
We can also ensure that the best or nearest available space is assigned instantly, preventing delays in team meetings or events.
Better Resource Utilization
Our space booking system ensures that spaces are used optimally. Underutilized rooms or workspaces can be flagged, and future bookings can be adjusted to minimize wasted space.
This can also help maximize seating capacity and other resources (like AV equipment or office supplies) during peak times.
Cost Savings
By reducing unused or double-booked spaces, your company can save on overhead costs like energy, heating, and maintenance for underused spaces.
The data generated from spantrek is presented in the dashboard and can help your company understand space usage patterns, enabling them to scale down or up their real estate investments accordingly.
Improved Flexibility
If you are a large company with hybrid or flexible working models, you can benefit from dynamic space booking, where employees can book spaces as needed rather than relying on permanent desk assignments.
This can foster a more agile work environment and reduce real estate footprints by encouraging flexible working arrangements like hot desking.
Enhanced User Experience
Our spantrek booking systems far surpasses any traditional method in terms of user-experience. Employees can book spaces via apps or web portals, making the process fast and accessible from anywhere.
Our system also integrates with a plethora of third part services such as: calendars and notify users of upcoming bookings, reducing scheduling conflicts.
Data-Driven Decision-Making
Spantrek provides a continuous flow of data about space usage, including which rooms are most frequently booked, peak booking times, and cancellations.
This information helps management make informed decisions about space planning, potentially leading to office reconfigurations or expansions based on actual need.
Reduced Administrative Burden
Manual booking systems require administration for managing conflicts, cancellations, or modifications. Automated systems handle these issues with rules-based algorithms, greatly reducing the workload on office managers.
Some platforms also allow self-service options for employees, enabling them to resolve issues on their own.
Scalability
For large organizations with multiple offices or campuses, spantrek enables centralized control. Managers can oversee space allocation across various locations, ensuring consistent and optimized use of facilities company-wide.
